CPS: Open Request for Proposals

Ceiba Public Schools currently has an open request for proposals for strategic planning support for the Ceiba Public Schools Board. Please review the attached document for more information.
Proposals are due by Friday, November 1, 2019 at 5:00pm. They will be opened on Monday, November 4, 2019 at 2:00pm. It is anticipated that the Board will approve the consultant on November 12, 2019.


In response to questions we have received from applicants, we have compiled additional information. Read on below for more.

Strategic Planning Consultant RFP Questions and Answers

The following questions have been asked by potential contractors for the strategic planning consultant position.They are shared so that all potential contractors have access to the answers. 

Q: How long with the contract run? 

A: The contract will run until 6/30/20 with language that allows for extending the contract. 

Q: What are the needs of the school? Of the organization?

A: Ceiba is preparing for charter renewal in the 20/21 school year. As such, it is a good time to take stock on what we’ve learned since the last charter renewal in 2016. The landscape has changed and new accountability measures are in place (for example, the CDE’s new dashboard model, new tests-CAASPP, Science, ELPAC). New charter law has been put into place which will also play a part in renewal.

In addition, it is important to keep in mind that this year’s sixth grade students are on track to graduate from college in 2030. We cannot fully predict what jobs will look like in 2030. It is a good time to reflect on what’s working and to plan for what we think students will need to know and be able to do ten years from now. 

The focus of the strategic plan is on the school, however, the organizational needs are an integral part of the school. The goal is for the organization to support the school in achieving the mission. Therefore, the strategic plan will include a look at the processes that facilitate the smooth operation of the school including the Board (recruitment and training), organization and school leadership (a look at our org chart and staffing), and operations including technology, finances and facilities. The strategic plan will also address short and long term goals ranging from 12 months to three to five years in order to set the stage for long term sustainability and stability. 

Q: Tell us about yourself.

A: Ceiba is an autonomous charter school in Watsonville, CA. The school’s demographics are 97%+ Latinx, 85%+ Ever English Learners, and 80%+ are eligible to participate in the National School Lunch Program. Approximately 520 students are enrolled ranging from Grades 6 through 12. Enrollment is open to all applicants and selection is through a blind lottery conducted publicly. We think that parents/guardians send their students to Ceiba for a college preparatory experience as well as for the benefits of being a small school. Because of its size, Ceiba can provide individual attention for students. It is also perceived by parents to be safe.

Ceiba’s mission is to get our students ‘to and through college’. We message the importance of college from sixth grade on. We conduct workshops for parents/guardians on “College Knowledge” beginning in sixth grade as well. Thinking about where to go to school and planning to pay for college are important questions for any college-bound students, but especially for a student who is in the first generation of her/his family to attend college. 

Students get on board with the college-going dream at various times. Sometimes, middle schoolers are hard-charging their way to college. Sometimes, a Junior is just beginning to see the possibility of going to college. We work with every student individually to make that college dream a reality. 

Q: Can video conferencing count as ‘in person’ work by the consultant? 

A: Yes. 

Q: Can the RFP be submitted electronically?

A: Yes.